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The process of finding quality talent often feels like searching for a needle in a haystack. A day in the life of a recruiter includes going through incoming resumes, following up with prospects, reviewing resumes, conducting interviews, scheduling interviews, collaborating with hiring managers, and much more. This sounds a bit overwhelming, doesn’t it? And let’s not forget all the repetitive, mundane tasks that recruiters have to do on a daily basis.
With all these tasks to manage, mishaps can occur at any moment during the recruitment process—a shortlisted candidate may not finish the assessment, a candidate may drop out in the middle of interviewing, a candidate may not like the job offer, and so on. This chaos causes delays, which can lead to missed opportunities and a lower number of placements.
An Automated (and Easier) Way
Recruitment automation uses technology to streamline the manual and repetitive parts of the hiring process, such as publishing job openings on job boards, scheduling interviews, and onboarding a candidate. In today’s competitive and fast-moving job markets, taking advantage of automation can make all the difference in your recruiting success.
Here are five key activities that every recruitment agency should automate to make their recruiting workflow easier:
1. Candidate Sourcing
Candidate sourcing includes finding candidates from multiple job boards, social media sites, career portals, and campus drives. The major challenge for recruiters is that the majority of candidates in the job market are passive. While the active candidates are seeking jobs, and it is easy to onboard them, the passive candidates are harder to convert. A lot of recruitment marketing and candidate engagement tactics have to be employed to attract and onboard these candidates. Using automated sourcing will help you to access those elusive passive candidates and give you access to a great er talent pool.
2. Resume Screening
Recruitment is time-consuming and repetitive, especially when recruiters and hiring managers have hundreds of resumes to review and then decide on the next steps. Resume parsing enables recruiters to slice any part of a resume into structured data. This process saves time and effort and removes any potential for hiring biases that might take place while shortlisting candidates.
3. Candidate Engagement
A staffing agency has to deal with various types of jobs: contingent employment, temp jobs, skill-based bench hiring, direct hiring, etc. When engagement tools are integrated into the process, recruiters can easily send emails and text messages to thousands of candidates with a single click. Recruiters can also nurture relationships with candidates over time by sending personalized follow-up emails, newsletters, and updates about job openings or company news.
4. Skills Assessment
Manual assessments can be time-consuming and prone to bias, potentially giving inconsistent results and resulting in poor hiring decisions. Automating the process of skills assessment ensures a more objective, efficient, and consistent evaluation of candidates’ abilities. Automated skills assessments provide standardized testing conditions and immediate feedback, so recruiters can quickly and fairly compare candidates based on their actual performance. This not only speeds up the hiring process but also enhances the quality of hires by focusing on candidates’ true competencies rather than subjective impressions. Automated assessments can also scale easily, handling large volumes of candidates without additional strain on recruiters, helping to improve the overall efficiency and accuracy of the recruitment process.
5. Onboarding
Let’s be honest, the pre-pandemic world was very different from today’s hybrid and remote environments. With a majority of the workforce still working remotely, companies need to be more flexible in their onboarding process and switch from manual work to a paperless process. Onboarding is often the first impression for employees. With paperless onboarding, you can customize each step of the process that requires the candidate to upload the required documents and confirm using e-signatures.
The Value in Recruitment Automation
Implementing recruitment automation offers a number of advantages that significantly enhance both efficiency and effectiveness. By leveraging advanced technologies, organizations can streamline their hiring workflows and accomplish the following:
- Decrease time to hire
- Enhance candidate engagement
- Increase the quality of hires
- Eliminate human biases and errors
- Receive real-time reporting and analytics
- Save on cost-per-hire
A Winning Strategy
According to SelectSoftware Reviews, 75% of recruiters use Applicant Tracking Systems to automate their talent acquisition processes. Automated recruitment and hiring with an ATS solves almost all of the roadblocks faced by recruiters and increases their productivity, enabling hiring professionals focus on what matters—engaging and placing talent.
Join us on LinkedIn to learn more strategies and tips for automation in recruitment.
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