time management

In a small business, each minute counts. A limited-size staff usually performs the same duties as a bigger team, thus finding ways that save time will contribute greatly to company success. some of your staff probably became quite adept at time management techniques during their careers. Others, however, may need help. Fortunately, time management is a skill one can develop like any other business skill. Here are some tips to assist your staff better manage their time:

Set Priorities Together
Workers who tend to a range of tasks – meaning probably everybody at your small business – should be able to rank the importance of each. Encourage staff to develop a daily checklist, beginning with the most important things at the top and ending with less pressing matters. Since deciding the order may be tough when a lot must be done, review the list together to be on the same page.

Insist on a Planner
Virtually Almost every great manager of time constructs a schedule. Let staff select a contemporary app or a decent old-fashioned book, whichever works for them. And, together assign a time frame to each individual task and make sure it’s noted in their calendars. Break big projects into manageable parts. Be sure to incorporate breaks, lunch, meetings, and other regular commitments. Also schedule a time to schedule!

As for those vexing interruptions that throw off the best laid-plans of mice and men, plan to schedule those too with a novel approach. A pre-planned block of your time during which an employee expects people to drop in can curtail greatly on disturbances during different parts of the day. Fellow staff also benefits as they can regulate their own schedules consequently rather than trying to “catch” somebody.

Sharpen Estimation Skills
Figuring out how long to allot for each task may be the toughest part of time management. In several small businesses, staff wanting to help the organization grow will greatly overestimate how much they can accomplish during a day. Similarly, they typically budget time based on ideal conditions (no traffic, all resources readily available, etc.) or fail to consider mundane (but time-consuming) tasks like set up and shut down.

To get a clear picture of how long tasks actually take, encourage staff to track their time for a minimum of a week, then review the data with you. Stress the necessity for accurate measurements, not fudging to seem impressive. A log of every activity and also length of time spent provides valuable insight as to which strategy can be employed in future planning. someone might imagine they are simply spending a half hour whipping up a PowerPoint while the clock actually registers closer to an hour. Likewise, no sense assuming that client check-ins always end in ten minutes.

Perfect budgeting doesn’t happen usually. however armed with this realistic data, odds increase that employees will be able to produce a more efficient schedule – and that’s undoubtedly time well spent.